Kestrel

Guide

Hire

Version 1.1 ·Updated 2026-10-25

Next reviewed by 2027-04-25.

Written for each member of a school's staff, from the registrar to IT, and the families using the portal.

For the hire coordinator, who keeps what the school lends: the kinds, the shelves and stores, each item and each barcoded copy.

All guides, including the first steps each member of staff takes. The training for this role takes these tasks in sessions.

Add a kind and a location

Hire

Needs hire.item.write.

  1. Open "Hire" and press "Add a kind". Give a "Code" and a "Name", choose when a loan is "Due" and how many "Renewals" it allows, and press "Save".
  2. Press "Add a location", name the shelf or store, and press "Save".

Add an item and its prices

Hire

Needs hire.item.write.

  1. Press "Add an item", choose the "Kind" and give the item a "Name".
  2. Choose what the "Hire fee" is charged for and give the "Fee", or choose no fee.
  3. Give the "Replacement price" a lost copy costs, and press "Save".

Add copies by barcode

Hire, an item

Needs hire.item.write.

  1. Open the item and press "Add copies".
  2. Scan or type each barcode on its own line under "Barcodes", choose the "Condition" and the "Location", and press "Save".
  3. The item lists each copy with its barcode. A barcode already on another copy is refused, whatever its case.

Retire a copy

Hire, an item, "Copies"

Needs hire.item.write.

  1. On the copy, press "Retire", choose the "Reason" and press "Save".
  2. The copy is listed last, marked retired. Press "Offer again" if it comes back into service.